A successful board meeting requires a variety of capabilities, ranging from preparation and facilitation of productive discussion to the preparation of board material. A well-run meeting will result in actions items that are implemented following the meeting to help drive forward. The key to success in all these areas is effective board governance, which encourages a diverse array of perspectives and fosters productive discussions, leading to fresh insights.

Create an agenda and share it in advance

An agenda that try this web-site is well-planned is the basis of an effective board meeting. It serves as a reference to discuss and ensures that all important topics are covered. Board members should be urged to review agendas in advance of the meeting and suggest modifications or additions as needed. A concise and clear agenda can also aid in keeping the meeting on track to avoid discussions getting off-topic or becoming lengthy.

Conduct a roll call to establish quorum

Make sure that all board members are able to participate in the meeting, by making sure that the requirements for quorum are fulfilled. This can be done by rolling-call, an online tool like Krisp, or the document that governs the meeting to determine number of persons required to conduct business.

Encourage Participation

Participation in productive discussions requires active participation by all participants. This can be facilitated by encouraging board members to express their views, extending out to those who might not be as vocal, and then facilitating discussion using tools like decision matrices and SWOT analysis. It is also essential to respect and appreciate all opinions regardless of whether or not they are in line with the dominant ideas of the meeting.